BACKLINE — Event & Gig Manager

EVERYTHING BEHIND A GREAT EVENT

One event.
Every vendor.
Working together.

Your planner, venue, entertainment, photo and video teams, caterer, and production crew. Connected by one shared event plan, with a workspace built around each business.

Find your workflow Open the app
Your business. Your workspace. Your shared events.
ONE EVENT. EVERYONE IN THE LOOP.
Your shared eventEXAMPLE EVENT
UP NEXT

The Harper wedding

June 12 · The Glasshouse

8team members
6timeline moments
1shared plan

Ready for the day

1 of 3 complete
Keep the details with the event.Planner, venue, music, photo, catering & more.

Take a look around. Change the event or explore the tabs.
Illustrative preview with sample details.

FOR THE PEOPLE WHO
MAKE IT HAPPEN

Planning & venuesMusic & performancePhoto & videoFood & beverageDesign, production & more

YOUR EVENT IS A TEAM EFFORT

Their business.
Your business.
One shared event.

Each vendor has their own people, preparation, and responsibilities. Backline connects them around the event: the timeline, contacts, shared notes, documents, and conversations that bring the day together.

The planner coordinates the ceremony. The photographer gets into position. The DJ waits for the cue. Catering prepares the next service. Everyone can work toward the same moment.

See how vendors work together
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THE SHARED FOUNDATION

Less chasing details.
More making it happen.

The booking is just the beginning. Bring the moving parts into one workspace, so your team can see what’s happening, who’s involved, and what comes next.

Bookings & schedules

Keep event dates, venue details, availability, and schedules connected from the start.

THE WHEN & WHERE

People & teams

Bring your members, vendors, and crew into the plan with their roles and assignments.

THE PEOPLE BEHIND IT

Timelines & show orders

Give the day a clear sequence, from arrival and setup to the final cue and load-out.

EVERY NEXT MOVE

Setlists & show prep

Connect the music to the gig with song arrangements, rehearsal preparation, and Show Mode.

READY FOR THE STAGE

Conversations & updates

Keep event conversations, channels, and shared notes close to the work they’re about.

KEEP EVERYONE IN THE LOOP

Documents & financials

Keep event resources, checklists, expenses, and payment details organized alongside the plan.

THE DETAILS THAT MATTER

A WORKFLOW FOR EVERY VENDOR

Different roles.
The same page.

Explore dedicated pages for every role, including photography, video, food and beverage, design, rentals, transport, styling, agencies, and specialty services.

Backline’s four-corner B mark
01 / BANDS & DJs

Be ready before
the first note.

Keep the business side and the performance side in tune. Know who’s playing, what’s on the setlist, and how the day will run.

  • Bookings, availability, and band members
  • Setlists, rehearsals, and song resources
  • Show Mode and day-of details
See the dedicated workflow Explore all 19 vendor types →

PLAN IT. SHARE IT. RUN IT.

A little more organized.
A lot more ready.

Build the plan once, bring your people together, and keep the details within reach when the day arrives.

  1. 01

    Make the plan.

    Start with the event. Add the date, venue, schedule, and the details your team needs to know.

  2. 02

    Bring your people.

    Bring the participating vendors together, organize assignments, and keep their conversations with the event.

  3. 03

    Show up ready.

    Open the timeline, check the latest details, and keep everyone moving toward the same moment.

THE PLAN GOES WITH YOU
BACKLINE
TODAY’S EVENT · SAMPLE

The summer social

Saturday, June 12

TimelineTeamNotes
2:00 PMTeam arrival

Check in · Main entrance

3:00 PMSoundcheck

Band + production team

5:00 PMDoors open

All teams ready

FROM YOUR DESK TO THE DAY OF

The details.
Right where
you need them.

At the venue, in rehearsal, or between events. Keep your workspace close on desktop, iPad, and phone.

DesktopiPadPhone
Open Backline in your browser

A STRUCTURE THAT GROWS WITH YOU

Your business has structure.
Your events have a team.

Use the Global → Organization → Band/workspace → Member hierarchy to organize the business. Connect independent vendors through shared event participation and assigned access.

Explore the hierarchy
  1. 01 / GLOBALYour group or umbrella business
  2. 02 / ORGANIZATIONYour company, agency, or brand
  3. 03 / BAND / VENDOR WORKSPACEYour band, DJ team, crew, or service team
  4. 04 / MEMBERThe people with assigned roles
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A FEW MORE DETAILS

Good questions.
Clear answers.

Can different types of vendors work together?

Yes. The shared event connects the planner, venue, band or DJ, photographers, videographers, caterers, bar teams, production crews, florists, rentals, transport, staff, and other participating vendors. Each business keeps its own workspace and tools while the event brings the relevant people, timeline, notes, and conversations together. See an example of vendors working together.

What does the website preview show?

The interactive preview uses fictional event details to illustrate how people, timelines, and preparation can come together. Choose a different event, switch between Overview, Timeline, and Team, or check off a preparation item. These examples don’t change your Backline account.

Can I use Backline on my phone or iPad?

Backline is designed for desktop, iPhone, and iPad. Use the Open Backline link to access the existing web app in your browser.

How do I access my existing workspace?

Select Open Backline and sign in with your existing account. If you’ve been invited to an event or organization, follow the invitation instructions from your organizer.

Where can I find subscription and access details?

Subscription and event access arrangements depend on your organization. Contact the organizer who invited you for the access details that apply to your event.

YOUR PEOPLE. YOUR PLANS. YOUR BACKLINE.

Let’s make
the next one great.

Open Backline

Already part of a team? Your workspace is waiting.